{ "schemaVersion": "1.0", "title": "Marketplace Seller Management System", "lang": "en", "prd": { "oneLiner": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "goal": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "whyNow": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "category": "Business & Commerce system", "platforms": [ "Web" ], "problem": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "solution": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "alternatives": "Email, chat, spreadsheets, and manual ledgers", "differentiator": "Manage intake, processing, and operations data as one connected source of truth.", "targets": [ { "name": "Marketplace seller listing products and marketplace operator", "role": "Requester and operational user", "needs": "Quickly register needed work and know its status.", "pain": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently." }, { "name": "Seller operations, policy, and settlement coordinator", "role": "Operations administrator", "needs": "Manage priority and history and review operations metrics.", "pain": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently." }, { "name": "System and policy administrator", "role": "Operations and security administrator", "needs": "Manage access, policy, and audit history.", "pain": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently." } ], "scenarios": [ { "text": "An operational user registers required work and checks its status.", "start": "P1" }, { "text": "An operator processes queued work and handles exceptions.", "start": "P5" }, { "text": "System and policy administrator reviews policy and access.", "start": "P9" }, { "text": "System and policy administrator reviews audit records and operating metrics.", "start": "P10" } ], "northStar": "Share of operations requests completed on time", "kpis": [ { "name": "On-time processing rate", "target": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "baseline": "Not measured", "method": "Monthly aggregation of state changes against target dates", "refs": [ "F6" ] }, { "name": "Operations visibility", "target": "100% of key work tracked", "baseline": "Not measured", "method": "Share of records connected to reporting", "refs": [ "F11" ] }, { "name": "Auditable operations rate", "target": "100% of key changes retained", "baseline": "Not measured", "method": "Monthly audit-log and change-history review", "refs": [ "F12" ] } ], "inScope": [ "Seller application, business details, product, price, inventory, and shipping-policy registration", "Seller status, product, inventory, order, delivery, settlement, and policy-violation history lookup", "Seller onboarding review, product review, inventory synchronization, order fulfillment, settlement, dispute, and enforcement handling", "Seller activity, product approval, order fulfillment, cancellation, settlement, policy violation, and GMV reporting", "Seller application, business details, product, price, inventory, and shipping-policy registration validation and duplicate prevention", "Search, filter, and history management", "Owner, priority, and SLA management", "Approval and policy review", "Exception, rejection, and reprocessing", "Notifications and subscriptions", "External integration and data synchronization", "Role, permission, and audit management" ], "nonGoals": [ "External customer portal", "Replacing adjacent systems such as accounting or payroll" ], "assumptions": [ "User and organization data are available through company SSO.", "Operators manage policy and classification criteria." ], "risks": [ "Weak initial classification can cause incorrect processing.", "Stale source data can reduce operational trust." ], "openQuestions": [ "What defines urgent processing and approval?", "What are the post-completion verification and reopen rules?" ], "constraints": [ "State, owner, and priority changes require audit logs.", "Access is limited by role.", "Permission, policy, and state changes require audit logs." ] }, "requirements": [ { "id": "R1", "title": "Intake and data quality", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F1", "title": "Seller application, business details, product, price, inventory, and shipping-policy registration", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Seller application, business details, product, price, inventory, and shipping-policy registration core processing rule", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Seller application, business details, product, price, inventory, and shipping-policy registration exception and audit handling", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F2", "title": "Seller application, business details, product, price, inventory, and shipping-policy registration validation and duplicate prevention", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Seller application, business details, product, price, inventory, and shipping-policy registration validation and duplicate prevention core processing rule", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Seller application, business details, product, price, inventory, and shipping-policy registration validation and duplicate prevention exception and audit handling", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R2", "title": "Records and search", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F3", "title": "Seller status, product, inventory, order, delivery, settlement, and policy-violation history lookup", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Seller status, product, inventory, order, delivery, settlement, and policy-violation history lookup core processing rule", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Seller status, product, inventory, order, delivery, settlement, and policy-violation history lookup exception and audit handling", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F4", "title": "Search, filter, and history management", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Search, filter, and history management core processing rule", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Search, filter, and history management exception and audit handling", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R3", "title": "Processing and ownership", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F5", "title": "Seller onboarding review, product review, inventory synchronization, order fulfillment, settlement, dispute, and enforcement handling", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Seller onboarding review, product review, inventory synchronization, order fulfillment, settlement, dispute, and enforcement handling core processing rule", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Seller onboarding review, product review, inventory synchronization, order fulfillment, settlement, dispute, and enforcement handling exception and audit handling", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F6", "title": "Owner, priority, and SLA management", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Owner, priority, and SLA management core processing rule", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Owner, priority, and SLA management exception and audit handling", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R4", "title": "Approval and exceptions", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F7", "title": "Approval and policy review", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Approval and policy review core processing rule", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Approval and policy review exception and audit handling", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F8", "title": "Exception, rejection, and reprocessing", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Exception, rejection, and reprocessing core processing rule", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Exception, rejection, and reprocessing exception and audit handling", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R5", "title": "Notifications and integrations", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F9", "title": "Notifications and subscriptions", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Notifications and subscriptions core processing rule", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Notifications and subscriptions exception and audit handling", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F10", "title": "External integration and data synchronization", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "External integration and data synchronization core processing rule", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "External integration and data synchronization exception and audit handling", "desc": "Connect seller onboarding, products, inventory, orders, delivery, fee settlement, disputes, policy enforcement, and marketplace outcomes in one operating flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R6", "title": "Insights and controls", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F11", "title": "Seller activity, product approval, order fulfillment, cancellation, settlement, policy violation, and GMV reporting", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Seller activity, product approval, order fulfillment, cancellation, settlement, policy violation, and GMV reporting core processing rule", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Seller activity, product approval, order fulfillment, cancellation, settlement, policy violation, and GMV reporting exception and audit handling", "desc": "Seller data, product review, inventory, fulfillment, fee settlement, and policy violations are separated, making marketplace quality and trust difficult to operate consistently. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F12", "title": "Role, permission, and audit management", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Role, permission, and audit management core processing rule", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Role, permission, and audit management exception and audit handling", "desc": "Reduce seller onboarding and product-approval lead time while improving visibility into fulfillment, settlement, and policy compliance. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] } ], "ia": { "sections": [ { "id": "S1", "title": "Intake and data quality", "pages": [ { "id": "P1", "title": "Operations dashboard", "type": "top", "refs": [ "F1", "F1:0", "F3", "F4:0", "F7:1", "F11" ], "children": [] }, { "id": "P2", "title": "Work list", "type": "page", "refs": [ "F3", "F3:0", "F4", "F1:0", "F4:1", "F8", "F11:0" ], "children": [] }, { "id": "P3", "title": "Create record", "type": "page", "refs": [ "F1", "F1:1", "F2", "F5", "F8:0", "F11:1" ], "children": [] } ] }, { "id": "S2", "title": "Records and search", "pages": [ { "id": "P4", "title": "Record detail", "type": "page", "refs": [ "F3:1", "F4:1", "F11", "F2", "F5:0", "F8:1", "F12" ], "children": [] }, { "id": "P5", "title": "Processing workspace", "type": "page", "refs": [ "F5", "F5:0", "F6", "F2:0", "F5:1", "F9", "F12:0" ], "children": [] } ] }, { "id": "S3", "title": "Processing and ownership", "pages": [ { "id": "P6", "title": "Approval and exception queue", "type": "page", "refs": [ "F7", "F7:0", "F8", "F2:1", "F6", "F9:0", "F12:1" ], "children": [] }, { "id": "P7", "title": "Notifications and integrations", "type": "page", "refs": [ "F9", "F9:0", "F10", "F3", "F6:0", "F9:1" ], "children": [] } ] }, { "id": "S4", "title": "Insights and controls", "pages": [ { "id": "P8", "title": "Operations reports", "type": "page", "refs": [ "F11", "F11:0", "F3:0", "F6:1", "F10" ], "children": [] }, { "id": "P9", "title": "Policy and access settings", "type": "page", "refs": [ "F10:1", "F12", "F3:1", "F7", "F10:0" ], "children": [] }, { "id": "P10", "title": "Audit log", "type": "page", "refs": [ "F8:1", "F12:0", "F12:1", "F4", "F7:0", "F10:1" ], "children": [] } ] } ] }, "flow": { "start": "P1", "transitions": [ { "from": "P1", "to": "P2", "ref": "F1" }, { "from": "P2", "to": "P3", "ref": "F2" }, { "from": "P3", "to": "P4", "ref": "F3" }, { "from": "P4", "to": "P5", "ref": "F4" }, { "from": "P5", "to": "P6", "ref": "F5" }, { "from": "P5", "to": "P6", "ref": "F7" }, { "from": "P6", "to": "P5", "ref": "F8" }, { "from": "P5", "to": "P7", "ref": "F6" }, { "from": "P7", "to": "P8", "ref": "F9" }, { "from": "P8", "to": "P9", "ref": "F10" }, { "from": "P9", "to": "P10", "ref": "F12" }, { "from": "P10", "to": "P4", "ref": "F11" }, { "from": "P4", "to": "P1", "label": "Refresh operations status" } ] } }