{ "schemaVersion": "1.0", "title": "Material Requirements Planning (MRP) System", "lang": "en", "prd": { "oneLiner": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "goal": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "whyNow": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "category": "Internal operations system", "platforms": [ "Web" ], "problem": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "solution": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "alternatives": "Email, chat, spreadsheets, and manual ledgers", "differentiator": "Manage intake, processing, and operations data as one connected source of truth.", "targets": [ { "name": "Production and procurement practitioner managing material demand and purchasing against a production plan", "role": "Requester and operational user", "needs": "Quickly register needed work and know its status.", "pain": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately." }, { "name": "MRP and production-planning operations coordinator", "role": "Operations administrator", "needs": "Manage priority and history and review operations metrics.", "pain": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately." }, { "name": "System and policy administrator", "role": "Operations and security administrator", "needs": "Manage access, policy, and audit history.", "pain": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately." } ], "scenarios": [ { "text": "An operational user registers required work and checks its status.", "start": "P1" }, { "text": "An operator processes queued work and handles exceptions.", "start": "P5" }, { "text": "System and policy administrator reviews policy and access.", "start": "P9" }, { "text": "System and policy administrator reviews audit records and operating metrics.", "start": "P10" } ], "northStar": "Share of operations requests completed on time", "kpis": [ { "name": "On-time processing rate", "target": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "baseline": "Not measured", "method": "Monthly aggregation of state changes against target dates", "refs": [ "F6" ] }, { "name": "Operations visibility", "target": "100% of key work tracked", "baseline": "Not measured", "method": "Share of records connected to reporting", "refs": [ "F11" ] }, { "name": "Auditable operations rate", "target": "100% of key changes retained", "baseline": "Not measured", "method": "Monthly audit-log and change-history review", "refs": [ "F12" ] } ], "inScope": [ "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration", "Net requirement, inventory, expected receipt, purchase suggestion, and shortage-risk lookup", "Demand calculation, material explosion, net-requirement calculation, purchase suggestion, review, and confirmation handling", "Material shortage, excess inventory, purchase accuracy, plan adherence, and delivery-risk reporting", "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration validation and duplicate prevention", "Search, filter, and history management", "Owner, priority, and SLA management", "Approval and policy review", "Exception, rejection, and reprocessing", "Notifications and subscriptions", "External integration and data synchronization", "Role, permission, and audit management" ], "nonGoals": [ "External customer portal", "Replacing adjacent systems such as accounting or payroll" ], "assumptions": [ "User and organization data are available through company SSO.", "Operators manage policy and classification criteria." ], "risks": [ "Weak initial classification can cause incorrect processing.", "Stale source data can reduce operational trust." ], "openQuestions": [ "What defines urgent processing and approval?", "What are the post-completion verification and reopen rules?" ], "constraints": [ "State, owner, and priority changes require audit logs.", "Access is limited by role.", "Permission, policy, and state changes require audit logs." ] }, "requirements": [ { "id": "R1", "title": "Intake and data quality", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F1", "title": "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration core processing rule", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration exception and audit handling", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F2", "title": "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration validation and duplicate prevention", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration validation and duplicate prevention core processing rule", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Item, bill of materials, inventory, lead time, production plan, and safety-stock registration validation and duplicate prevention exception and audit handling", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R2", "title": "Records and search", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F3", "title": "Net requirement, inventory, expected receipt, purchase suggestion, and shortage-risk lookup", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Net requirement, inventory, expected receipt, purchase suggestion, and shortage-risk lookup core processing rule", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Net requirement, inventory, expected receipt, purchase suggestion, and shortage-risk lookup exception and audit handling", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F4", "title": "Search, filter, and history management", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Search, filter, and history management core processing rule", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Search, filter, and history management exception and audit handling", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R3", "title": "Processing and ownership", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F5", "title": "Demand calculation, material explosion, net-requirement calculation, purchase suggestion, review, and confirmation handling", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Demand calculation, material explosion, net-requirement calculation, purchase suggestion, review, and confirmation handling core processing rule", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Demand calculation, material explosion, net-requirement calculation, purchase suggestion, review, and confirmation handling exception and audit handling", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F6", "title": "Owner, priority, and SLA management", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Owner, priority, and SLA management core processing rule", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Owner, priority, and SLA management exception and audit handling", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R4", "title": "Approval and exceptions", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F7", "title": "Approval and policy review", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Approval and policy review core processing rule", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Approval and policy review exception and audit handling", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F8", "title": "Exception, rejection, and reprocessing", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Exception, rejection, and reprocessing core processing rule", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Exception, rejection, and reprocessing exception and audit handling", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R5", "title": "Notifications and integrations", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F9", "title": "Notifications and subscriptions", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Notifications and subscriptions core processing rule", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Notifications and subscriptions exception and audit handling", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F10", "title": "External integration and data synchronization", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "External integration and data synchronization core processing rule", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "External integration and data synchronization exception and audit handling", "desc": "Connect items, BOMs, inventory, demand, lead times, net requirements, purchase suggestions, and production-planning metrics in an MRP flow. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] }, { "id": "R6", "title": "Insights and controls", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "features": [ { "id": "F11", "title": "Material shortage, excess inventory, purchase accuracy, plan adherence, and delivery-risk reporting", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "status": "todo", "priority": "high", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Material shortage, excess inventory, purchase accuracy, plan adherence, and delivery-risk reporting core processing rule", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Material shortage, excess inventory, purchase accuracy, plan adherence, and delivery-risk reporting exception and audit handling", "desc": "BOMs, inventory, expected receipts, production plans, and lead times are disconnected, making the timing and quantity of needed material difficult to calculate accurately. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] }, { "id": "F12", "title": "Role, permission, and audit management", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "status": "todo", "priority": "mid", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ], "specs": [ { "title": "Role, permission, and audit management core processing rule", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] }, { "title": "Role, permission, and audit management exception and audit handling", "desc": "Reduce production material shortages in advance while improving purchase-suggestion accuracy and plan adherence. Retain change, failure, and reprocessing conditions with history.", "acceptance": [ { "text": "Required context, changes, ownership, and status are retained in an auditable record.", "done": false } ] } ] } ] } ], "ia": { "sections": [ { "id": "S1", "title": "Intake and data quality", "pages": [ { "id": "P1", "title": "Operations dashboard", "type": "top", "refs": [ "F1", "F1:0", "F3", "F4:0", "F7:1", "F11" ], "children": [] }, { "id": "P2", "title": "Work list", "type": "page", "refs": [ "F3", "F3:0", "F4", "F1:0", "F4:1", "F8", "F11:0" ], "children": [] }, { "id": "P3", "title": "Create record", "type": "page", "refs": [ "F1", "F1:1", "F2", "F5", "F8:0", "F11:1" ], "children": [] } ] }, { "id": "S2", "title": "Records and search", "pages": [ { "id": "P4", "title": "Record detail", "type": "page", "refs": [ "F3:1", "F4:1", "F11", "F2", "F5:0", "F8:1", "F12" ], "children": [] }, { "id": "P5", "title": "Processing workspace", "type": "page", "refs": [ "F5", "F5:0", "F6", "F2:0", "F5:1", "F9", "F12:0" ], "children": [] } ] }, { "id": "S3", "title": "Processing and ownership", "pages": [ { "id": "P6", "title": "Approval and exception queue", "type": "page", "refs": [ "F7", "F7:0", "F8", "F2:1", "F6", "F9:0", "F12:1" ], "children": [] }, { "id": "P7", "title": "Notifications and integrations", "type": "page", "refs": [ "F9", "F9:0", "F10", "F3", "F6:0", "F9:1" ], "children": [] } ] }, { "id": "S4", "title": "Insights and controls", "pages": [ { "id": "P8", "title": "Operations reports", "type": "page", "refs": [ "F11", "F11:0", "F3:0", "F6:1", "F10" ], "children": [] }, { "id": "P9", "title": "Policy and access settings", "type": "page", "refs": [ "F10:1", "F12", "F3:1", "F7", "F10:0" ], "children": [] }, { "id": "P10", "title": "Audit log", "type": "page", "refs": [ "F8:1", "F12:0", "F12:1", "F4", "F7:0", "F10:1" ], "children": [] } ] } ] }, "flow": { "start": "P1", "transitions": [ { "from": "P1", "to": "P2", "ref": "F1" }, { "from": "P2", "to": "P3", "ref": "F2" }, { "from": "P3", "to": "P4", "ref": "F3" }, { "from": "P4", "to": "P5", "ref": "F4" }, { "from": "P5", "to": "P6", "ref": "F5" }, { "from": "P5", "to": "P6", "ref": "F7" }, { "from": "P6", "to": "P5", "ref": "F8" }, { "from": "P5", "to": "P7", "ref": "F6" }, { "from": "P7", "to": "P8", "ref": "F9" }, { "from": "P8", "to": "P9", "ref": "F10" }, { "from": "P9", "to": "P10", "ref": "F12" }, { "from": "P10", "to": "P4", "ref": "F11" }, { "from": "P4", "to": "P1", "label": "Refresh operations status" } ] } }