# Privacy Policy _Last updated: March 15, 2026_ ## Introduction Welcome to **PPDS Logbook**! Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your information when you use our application. PPDS Logbook is a digital logbook application designed for residents of the Specialist Doctor Education Program (_Program Pendidikan Dokter Spesialis_ / PPDS) in Anesthesiology and Intensive Therapy at Universitas Hasanuddin. The application facilitates recording of academic activities, case notes, competency tracking, and academic evaluation. By using our application, you agree to the terms outlined in this Privacy Policy. If you do not agree, please discontinue using our application. --- ## 1. Information We Collect We collect several types of information to provide and improve our services, including: - **Personal Information**: Full name, student identification number (NIM), place and date of birth, phone number, email address, home address, religion, and profile photo. - **Academic Data**: Semester information, education stage, case records, logbook activity entries, grades, competency assessments, and related academic documents. - **Usage Data**: Information about how you interact with the PPDS Logbook application, including access times, features used, and activity history. - **Device Information**: Operating system, device type, and application version identifiers. --- ## 2. How We Use Your Information We use the collected information to: - Provide, operate, and maintain the PPDS Logbook application. - Facilitate the academic learning process and resident progress monitoring. - Support competency evaluation and academic assessment by supervisors and advisors. - Improve system functionality and user experience. - Provide customer support and technical assistance. - Maintain application security and prevent unauthorized access. - Send important notifications such as submission status updates and academic announcements. --- ## 3. Data Protection We implement appropriate technical and organizational measures to protect your information, including: - Encryption of sensitive data using industry-standard protocols. - Secure server infrastructure and database protection. - Regular system monitoring and security updates. - Restricted access to personal and academic data by authorized personnel only. While we strive to protect your information, no system can guarantee absolute security. --- ## 4. Data Retention Your academic data is stored securely for the duration of your PPDS education program. The following parties may access your data: - **You**, as the account owner. - **Assigned academic advisors and supervisors**, for academic oversight purposes. - **Program administrators**, for academic administration and evaluation purposes. Academic data that has been formally approved will be retained for institutional record-keeping purposes, even after account deletion requests. --- ## 5. Sharing Your Information We do not sell your personal information. However, we may share information in the following circumstances: - **Service Providers**: Trusted third-party services that help operate our platform, such as cloud hosting and technical support providers, under strict confidentiality agreements. - **Legal Compliance**: When required by law, regulation, legal process, or government request. - **Institutional Requirements**: With relevant university authorities at Universitas Hasanuddin for academic accreditation, evaluation, or regulatory compliance. --- ## 6. Third-Party Services PPDS Logbook may integrate with third-party services such as cloud infrastructure or analytics platforms. These services have their own privacy policies, and we encourage users to review them. --- ## 7. Your Rights and Choices You have the right to: - Access and update your personal information. - Request a copy of the personal data we hold about you. - Request correction of inaccurate data. - Request deletion of your account and related data (subject to institutional data retention requirements for approved academic records). - Opt out of certain non-essential communications. Requests related to personal data may be submitted through our contact information below. --- ## 8. Children's Privacy PPDS Logbook is intended exclusively for enrolled PPDS residents and authorized academic staff at Universitas Hasanuddin. The application is not directed at children under the age of 13. We do not knowingly collect personal information from children. If we become aware that such data has been collected, we will delete it promptly. --- ## 9. Intellectual Property All content, features, and functionality of this application — including but not limited to text, graphics, logos, icons, images, and software — are the property of Universitas Hasanuddin and are protected by applicable intellectual property laws. --- ## 10. Changes to This Privacy Policy We may update this Privacy Policy from time to time to reflect changes in our services, technology, or legal requirements. Updates will be posted within the application along with a revised "Last updated" date. Your continued use of PPDS Logbook after any changes indicates your acceptance of the updated Privacy Policy. --- ## 11. Contact Us If you have any questions about this Privacy Policy, please contact us: **Platform Name:** PPDS Logbook **Company Name:** PT FIYM TECHNOLOGY INDONESIA **Website:** https://fiymtech.id **Email:** admin@fiymtech.id **Address:** Bumi Findaria Mas 3 Blok G88 Moncong Loe, Maros Sulawesi Selatan Indonesia