PRIVACY POLICY
Last Updated: April 22, 2026

This Privacy Notice for HVI Ai ("we," "us," or "our") explains how and why we collect, store, use, and/or share (“process”) your personal information when you use our Services, including when you:

* Download and use our mobile application (HVI Ai) or any other application linking to this Privacy Notice.
* Use HVI AI services as a comprehensive fleet-management system for trucking companies, logistics providers, and fleet operators.
* Engage with us in any related activities such as customer support, events, or marketing.

Questions or concerns?
Please read this Privacy Notice carefully to understand your rights and how your personal information is handled.
If you disagree with any part of this Notice, please discontinue using our Services.
You may contact us anytime at support@hviai.com](mailto:support@hviai.com)

SUMMARY OF KEY POINTS

This summary highlights key points, but you can review detailed explanations further below.

* What personal information do we process?
  We may process personal information depending on your interactions, choices, and the features you use.

* Do we process sensitive information?
  No, HVI Ai does not process sensitive or special-category information.

* Do we collect information from third parties?
  No, we do not collect personal information from third parties.

* How do we process your information?
  We use your information to operate, improve, and secure our Services.

* When do we share your data?
  We share your data only in specific cases—for example, during business transfers or when using Google Maps APIs.

* How do we protect your information?
  We use appropriate organizational and technical safeguards.

* Your rights
  Depending on your region, privacy laws may give you specific rights regarding your data.

* How to exercise your rights
  Submit a data access request or contact us using our contact details.

1. WHAT INFORMATION DO WE COLLECT?

A. Personal information you disclose to us
We collect personal information you voluntarily provide:

* Name
* Phone number
* Email address
* Username

We also collect information when you register, request information, participate in app activities, or contact us.

B. Sensitive Information
We do not process any sensitive data.

C. Social Media Login Data
If you log in through social media (e.g., Facebook, X), we may receive limited profile details.

D. Application Data
If you use the HVI Ai mobile app, we may collect:
* Geolocation data
* Camera and microphone access (with permission)
* Device data (model, OS, IP address, carrier, identifiers)
* Push notification permissions

E. Automatically collected information
* IP address
* Browser type
* Device characteristics
* System configuration
* Usage data
* Approximate location

2. HOW DO WE PROCESS YOUR INFORMATION?
We process data to:
* Create and manage user accounts
* Provide and maintain the Services
* Improve app security
* Communicate service updates
* Prevent fraud or unauthorized access
* Protect vital interests

3. WHAT LEGAL BASES DO WE RELY ON?
If you are in the EU or UK:
* Consent
* Legitimate Interests
* Legal Obligations
* Vital Interests
If you are in Canada:
* Express or implied consent

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
We may share data in these situations:
✔ Business Transfers
✔ Google Maps Platform APIs

5. COOKIES AND TRACKING TECHNOLOGIES
We use cookies to:
* Save preferences
* Maintain security
* Analyze usage
* Deliver/manage ads

6. SOCIAL LOGINS
We may access limited profile information if you use social login.

7. DATA RETENTION
We retain your information only as long as necessary for:
* Legal compliance
* Service provision
* Security

8. DATA SECURITY
We implement industry-standard safeguards, but we cannot guarantee 100% security.

9. MINORS
We do not collect data from individuals under 18.

10. YOUR PRIVACY RIGHTS
Depending on your region:
* Access
* Correction
* Deletion
* Data portability
* Objection
* Withdrawal of consent

11. DO-NOT-TRACK
We do not respond to Do-Not-Track signals.

12–13. REGIONAL RIGHTS
Additional rights may apply depending on jurisdiction.

14. UPDATES
We may update this Notice periodically.

15. CONTACT US
contact@heavyvehicleinspection.com

16. DATA REQUESTS
You may request access, correction, or deletion of your personal data.