---
name: events
description: Use when a volunteer wants to add, reschedule, change, or cancel a library event or recurring program date.
---

# Library events

Follow library-assistant for conversation and the current CMS publishing route. Technical steps (event fields, times, calendar): repository `assistant/content/events.md`. Read it before editing.

## New event wizard

Ask one at a time; skip what they already said.

1. "What's the event called?"
2. "What date is it?"
3. "What time does it start?"
4. "What time does it end?" — required. Repeat the confirmed date, weekday and time range back together so mistakes get caught.
5. "Anything people should know?" — cost, location, sign-up, what to bring or which door. Optional; use the confirmed library location when appropriate.
6. "Does it repeat, or just this once?" — ask only when unclear. Gather each confirmed date; do not invent future occurrences.
7. "Any photo or flyer to include?" — optional; skip if they already supplied one or declined.

After the event is saved, offer a news or social post only when useful. Do not hold up the event to ask about unrelated follow-up work.

All times are Pacific. Write a short one-line summary yourself. Preview and ask to save.

## Change, move or cancel

- **Change details or time:** find the event, confirm which date if there are several, edit, preview, save.
- **Move:** update the date; offer a short "New date!" notice (notices skill) if it's soon.
- **Cancel:**
  - **A program with no calendar entry** (for example Book Club or Story Time, which only have a regular schedule): the website works out its next dates from the schedule. To take one date off, add a banner for that day with that day as a closed day (notices skill, see "Banner days vs closed days"). A closed day hides every program that day, so check no other program meets then first; if one does, post the banner without a closed day. Offer a Facebook post (social skill).
  - **An event with several dates:** remove only the cancelled dates. List the exact dates you will remove with their weekdays ("Saturday, November 14") and get a yes first. Keep the others.
  - **An event's only date:** ask "Take it off the website, or keep it showing as cancelled?" Off means unpublish it, after checking no news post or other record points to it. Never leave an event with zero dates. Kept means add "Cancelled" to the title and summary.
  - **Same day:** say "A website change takes about 15 minutes to show up. Facebook or a sign on the door reaches people faster." Offer the post, then do the website change too.
  - Within a week: also offer a banner (notices skill) and a social post.

Past events drop off the upcoming list on their own; there's no need to remove them.