# Privacy Policy for My Ltd Tax **Last Updated: December 2024** ## Introduction My Ltd Tax ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application My Ltd Tax (the "App"). Please read this Privacy Policy carefully. By using the App, you agree to the collection and use of information in accordance with this policy. ## Information We Collect ### Information You Provide - **Company Information**: Company name, registration number, incorporation date, year-end date, VAT registration status - **Financial Data**: Transactions, expenses, income records, receipts, and bank statements you manually enter or import - **Subscription Information**: When you subscribe to premium features, payment is processed by Apple (App Store) or Google (Play Store), not by us directly ### Information Collected Automatically - **Device Information**: Device type, operating system version, unique device identifiers - **Usage Data**: Features used, screens viewed, and interaction patterns within the App - **Crash Reports**: Technical information to help us improve app stability ### Information from Third-Party Services - **Receipt Scanning**: When you scan receipts, images are processed using Google ML Kit's on-device text recognition. Images are processed locally on your device and are not sent to external servers. - **AI Categorization** (Premium Feature): If you enable AI-powered categorization, transaction descriptions may be sent to OpenAI's API for processing. No personally identifiable information is included. ## How We Use Your Information We use the information we collect to: - Provide and maintain the App's functionality - Process your transactions and generate tax reports - Send deadline reminders and notifications (if enabled) - Process subscription purchases through Apple/Google - Improve and optimize the App - Respond to your requests or questions - Comply with legal obligations ## Data Storage and Security ### Local Storage All your financial data, transactions, and company information are stored **locally on your device** using encrypted storage. We do not have access to this data, and it is not transmitted to our servers. ### Data Security We implement appropriate technical and organizational measures to protect your personal information, including: - Local encryption of sensitive data - Secure communication protocols - Regular security updates ### Data Backup Your data is stored only on your device. We recommend regularly backing up your device to prevent data loss. We are not responsible for data loss due to device failure, loss, or theft. ## Third-Party Services Our App uses the following third-party services: ### Google ML Kit (Text Recognition) - **Purpose**: On-device OCR for receipt scanning - **Data Processing**: All processing occurs locally on your device - **Privacy Policy**: https://policies.google.com/privacy ### OpenAI API (Premium Feature) - **Purpose**: AI-powered transaction categorization - **Data Shared**: Transaction descriptions only (no personal identifiers) - **Privacy Policy**: https://openai.com/privacy ### Apple App Store / Google Play Store - **Purpose**: App distribution and in-app purchases - **Data Shared**: Payment information (processed by Apple/Google, not us) - **Privacy Policies**: - Apple: https://www.apple.com/legal/privacy/ - Google: https://policies.google.com/privacy ## In-App Purchases and Subscriptions ### Payment Processing All payments for premium subscriptions are processed by Apple (for iOS) or Google (for Android). We do not collect, store, or have access to your payment card details. ### Subscription Terms - Subscriptions automatically renew unless cancelled at least 24 hours before the end of the current period - Payment is charged to your Apple ID or Google Play account - You can manage or cancel subscriptions in your device's account settings ## Your Rights You have the right to: - **Access**: View all data stored in the App - **Correction**: Edit or update your information within the App - **Deletion**: Delete all your data by uninstalling the App or using the "Clear All Data" feature in Settings - **Data Portability**: Export your data using the App's export features - **Withdraw Consent**: Disable optional features like notifications or AI categorization at any time ### For EU/UK Users (GDPR) Under the General Data Protection Regulation, you have additional rights including: - Right to be informed - Right of access - Right to rectification - Right to erasure - Right to restrict processing - Right to data portability - Right to object To exercise these rights, please contact us using the details below. ## Children's Privacy Our App is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us. ## Data Retention Since all data is stored locally on your device: - Your data remains on your device until you delete it or uninstall the App - We do not retain any of your personal or financial data on our servers - Subscription status may be verified with Apple/Google servers ## Changes to This Privacy Policy We may update this Privacy Policy from time to time. We will notify you of any changes by: - Posting the new Privacy Policy in the App - Updating the "Last Updated" date at the top of this policy We encourage you to review this Privacy Policy periodically for any changes. ## Contact Us If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: **Email**: info@froggyeye.com **Address**: My Ltd Tax United Kingdom ## Additional Disclosures ### California Residents (CCPA) California residents have specific rights regarding their personal information under the California Consumer Privacy Act. Since we store data locally on your device and do not sell personal information, most CCPA provisions do not apply. However, you retain full control over your data through the App. ### International Users If you are accessing the App from outside the United Kingdom, please be aware that your information may be processed in the United Kingdom and other countries where data protection laws may differ from those in your country. --- **My Ltd Tax** Version 1.0 December 2024