{
  "name": "Share New Drive Files and Log to Airtable",
  "tags": [
    {
      "id": "uScnF9NzR3PLIyvU",
      "name": "Published",
      "createdAt": "2025-03-21T07:22:28.491Z",
      "updatedAt": "2025-03-21T07:22:28.491Z"
    }
  ],
  "nodes": [
    {
      "id": "share-new-drive-files-and-log-to-airtable-0",
      "name": "Google Drive",
      "type": "n8n-nodes-base.googleDriveTrigger",
      "notes": "Fetch New File",
      "position": [
        420,
        -180
      ],
      "parameters": {
        "event": "fileCreated",
        "options": {},
        "pollTimes": {
          "item": [
            {
              "mode": "everyMinute"
            }
          ]
        },
        "triggerOn": "specificFolder",
        "folderToWatch": {
          "__rl": true,
          "mode": "id",
          "value": "YOUR_FOLDER_ID"
        },
        "authentication": "oAuth2"
      },
      "notesInFlow": true,
      "typeVersion": 1
    },
    {
      "name": "Validate files",
      "type": "n8n-nodes-base.code",
      "typeVersion": 2,
      "parameters": {
        "mode": "runOnceForAllItems",
        "jsCode": "const recipient='YOUR_RECIPIENT_EMAIL',baseId='YOUR_BASE_ID',table='YOUR_TABLE_ID';if(!recipient.trim()||recipient.startsWith('YOUR_')||!baseId.trim()||baseId.startsWith('YOUR_')||!table.trim()||table.startsWith('YOUR_'))throw Error('Configure recipient and Airtable');const items=$input.all();for(const x of items){const f=x.json;if(typeof f.id!=='string'||!f.id||typeof f.name!=='string'||(f.createdTime!=null&&typeof f.createdTime!=='string')||(f.modifiedTime!=null&&typeof f.modifiedTime!=='string'))throw Error('Invalid file event');}return items.map((x,i)=>({json:{...x.json,_recipient:recipient,_baseId:baseId,_table:table},pairedItem:{item:i}}));"
      },
      "id": "share-new-drive-files-and-log-to-airtable-1"
    },
    {
      "id": "share-new-drive-files-and-log-to-airtable-2",
      "name": "Share File with Recipient",
      "type": "n8n-nodes-base.googleDrive",
      "notes": "Share File via Email",
      "position": [
        660,
        -20
      ],
      "parameters": {
        "fileId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "operation": "share",
        "permissionsUi": {
          "permissionsValues": {
            "role": "writer",
            "type": "user",
            "emailAddress": "={{ $('Validate files').first().json._recipient }}"
          }
        },
        "authentication": "oAuth2"
      },
      "notesInFlow": true,
      "typeVersion": 3
    },
    {
      "name": "Confirm permission",
      "type": "n8n-nodes-base.code",
      "typeVersion": 2,
      "parameters": {
        "mode": "runOnceForEachItem",
        "jsCode": "if(typeof $json.id!=='string'||!$json.id)throw Error('Write was not confirmed');return {json:$json,pairedItem:{item:$itemIndex}};"
      },
      "id": "share-new-drive-files-and-log-to-airtable-3"
    },
    {
      "id": "share-new-drive-files-and-log-to-airtable-4",
      "name": " Log File Metadata",
      "type": "n8n-nodes-base.airtable",
      "notes": "Store File Metadata",
      "position": [
        940,
        -160
      ],
      "parameters": {
        "base": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $('Validate files').first().json._baseId }}"
        },
        "table": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $('Validate files').first().json._table }}"
        },
        "columns": {
          "value": {
            "FileId": "={{ $('Google Drive').item.json.id }}",
            "sentId": "={{ $json.id }}",
            "FileName": "={{ $('Google Drive').item.json.name }}",
            "CreatedTime": "={{ $('Google Drive').item.json.createdTime }}",
            "ModifiedTime": "={{ $('Google Drive').item.json.modifiedTime }}"
          },
          "schema": [
            {
              "id": "FileName",
              "type": "string",
              "display": true,
              "removed": false,
              "readOnly": false,
              "required": false,
              "displayName": "FileName",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "FileId",
              "type": "string",
              "display": true,
              "removed": false,
              "readOnly": false,
              "required": false,
              "displayName": "FileId",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "CreatedTime",
              "type": "dateTime",
              "display": true,
              "removed": false,
              "readOnly": false,
              "required": false,
              "displayName": "CreatedTime",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "ModifiedTime",
              "type": "dateTime",
              "display": true,
              "removed": false,
              "readOnly": false,
              "required": false,
              "displayName": "ModifiedTime",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "sentId",
              "type": "string",
              "display": true,
              "removed": false,
              "readOnly": false,
              "required": false,
              "displayName": "sentId",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": []
        },
        "options": {},
        "operation": "create",
        "authentication": "airtableTokenApi"
      },
      "notesInFlow": true,
      "typeVersion": 2.1
    },
    {
      "name": "Confirm record",
      "type": "n8n-nodes-base.code",
      "typeVersion": 2,
      "parameters": {
        "mode": "runOnceForEachItem",
        "jsCode": "if(typeof $json.id!=='string'||!$json.id)throw Error('Write was not confirmed');return {json:$json,pairedItem:{item:$itemIndex}};"
      },
      "id": "share-new-drive-files-and-log-to-airtable-5"
    }
  ],
  "active": false,
  "pinData": {},
  "settings": {
    "executionOrder": "v1"
  },
  "connections": {
    "Google Drive": {
      "main": [
        [
          {
            "node": "Validate files",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Validate files": {
      "main": [
        [
          {
            "node": "Share File with Recipient",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Share File with Recipient": {
      "main": [
        [
          {
            "node": "Confirm permission",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Confirm permission": {
      "main": [
        [
          {
            "node": " Log File Metadata",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    " Log File Metadata": {
      "main": [
        [
          {
            "node": "Confirm record",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}