# 2020-04-25 Our Networks Planning Call

:date: **Date:** Sat, Apr 25, 2020 @ 12:00-13:30 ET  
:raising_hand: **Participation:** [`meet.jit.si/ournetworks`](https://meet.jit.si/ournetworks) and [calendar](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto)  
:notebook: **Notes:** [`https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit`](https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit)
:family: **Attendance:**  
- dawn
- sarah
- garry 
- mauve (first half)

# Agenda

- Previous Business
    - [x] dc: update bio :((((( => https://github.com/ournetworks/ournetworks.ca/pull/175
    - [x] still need CVs
    - [x] sarah to add dc (maybe have a call /cowork)
    - [x] More design needs: update social media 
    - [x] new collector issue for Advertising the CFP
    - [x] Mauve to do final cleanup of sponsorship package
    - [ ] dc: send out to previous sponsors
- Standing Business
  - Run through ["In Progress"](https://github.com/ournetworks/2020/projects/1)
  - Run through ["Calendar Deadlines"](https://calendar.google.com/calendar/embed?src=aers7atolh0uurlfmkoki9kikg%40group.calendar.google.com&ctz=America%2FToronto)
- Discussion
  - Design Jam (30mins)
  - Collaborations 
  - Sponsorship 
  - CFP/advertising
  - Format and conference tools

# Notes

## Design Jam

Look and feel review:
- Sarah has been adding format examples to signal, we can move it to => 
- VR space and image-making, waht is practice in VR space
    - parrot flying video?! Eyewitness on PBS
- Emerging themes:
    - Evolving, changable/durational over time
    - Green treatment
    - Recomposable pieces that reference natures/scene
- Carrying it into other spaces?
    - custom emoji in discord?
        - e.g. orther places: collaboratie counting
    - define /me or other shortcodes
    - skin packs in Mozilla Hubs
    - ASCII exquistite corpse

Aspects of the registration package:
- USB key (sneakernets +1 sarah)
    - Digital sneakernet? zine for 
- Something they submit back 
    - Greenscreen/limegreen aesthetic
    - Way that it gets stitched together
    - Registration marks to allow things to go together?
    - "Collaboratively created zoom backround"
    - e.g., ASCII art PRs, A-B-Z ASCII town
- Digital Assets before the conf
    - custom backgrounds
    - skins
- Decoder/code wheels
    - https://www.oldgames.sk/codewheel/
    - feeling this!!! 
    - need that lst minute stress laser cutting deadline to feel alive
    - Somehow coordinate access to sessions with decoder wheel access, 
    - Matching services? coreographing interaction with conf attendees
    - Breakout rooms?
- Group team name as part of registration?
- Comissioning a multiple:
    - good to know in advance
    - shortlist?
- Ship date **JUN 29** everything ready

Work on design:
- #todo garry to send draft by May 2
- #todo schedule website cowork for week of May 11 (before May 18 relaunch), probably 16

## Collaborations

- Dat event, July, one-day virtual mutual support
    - Being a satellite event?
- Dweb moving online
    - Needing 
- Way forward:
    - Use our existing sponsorship framework get at event
    - Ensuring our vision for event is protected across events
    - Compatible codes of conduct (and sponsors <-- we've been intentional)
    - What would acknowledgement look like across events
- Proceed:
    - Current sponsorship asks to go ahead
    - #todo dc: Share sponsorship pipeline doc

## Sponsorship update

- OAC grant:
    - deadline May 15: August 2022
    - #todo sarah to email about shift in event date eligibility
- Eyebeam rapid response? 
    - https://www.eyebeam.org/rapidresponse/
    - Open Call: April 21st – May 21st (11:59PM)
      Results announced: early June
      Work period A, Idea Development, 12 artists: June 15 – September 1
      Work Period B, Project Development, three artists: September 4 – early 2021
    - Eligibility
        - Individuals and collaborative projects (up to 5 participants) may apply. If applying collaboratively, a single person (21 years or older) must be responsible for committing for the term of engagement, and will serve as the point person for communications and payments. Collaborator’s project samples should reflect a history of successfully working together. 
        - International applicants are welcome and encouraged to apply, and you are not required to live or work in the US during the period of this grant. This program is being run virtually, with the options for in-person gatherings should that be possible in the future. 
        - Please note that if you are not a US citizen and do not have a visa to work in the US, but are planning to be in the US during the period of this grant, all grant payments are subject to an upfront 30% withholding by the IRS.
        - In an effort to invite new engagement, this opportunity is not open to current residents or alumni of our residency program. 
    - #todo WE'RE DOING IT! Deadline May 21
        - Draft May 8
    - #todo sarah does doc template
    - #todo dc help draft

## CFP advertising, satellite events 

- https://github.com/ournetworks/2020/issues/23
- ALL DO A PUSH
- #todo mozilla hubs set up...


# Things to think about in future

- Format and conference tools
- Documentation/recording (program for event and commissioning for after?)
- Accessibility

# TODOs

[Move to/Update project issues from this list]

- [ ] dc: send out to previous sponsors
- [x] sarah: email OAC grant
- [x] dc: move open hour moved later in may
- [ ] garry to send design draft by May 2
- [ ] schedule website cowork for week of May 11 (before May 18 relaunch), probably 16
- [x] sarah to email about shift in event date eligibility
- [x] dc: Share sponsorship pipeline doc
- [ ] Apply for Eyebeam WE'RE DOING IT! Deadline May 21...Draft May 8
    - [ ] sarah: create doc template
    - [ ] dc: help draft
- [x] dc: mozilla hubs set up... for Thursday (eep!)