<!DOCTYPE html> <html lang="en"> <head> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" /> <meta name="generator" content="pandoc" /> <meta name="viewport" content="width=device-width, initial-scale=1"> <meta name="keywords" content="finance software, home accounting software, personal finance software UK, accounting software, bookkeeping software, accounts software, home finance software, business accounting software, small business accounting software, submit VAT return, accounting packages" /> <link href="tipuesearch/tipuesearch.css" rel="stylesheet"> <meta name="description" content="Business Accounting Software Entering Your First Transactions " /> <title>Accountz - Entering Your First Transactions</title> <style type="text/css">code{white-space: pre;}</style> <link rel="stylesheet" href="css/global.css" /> <script> // Element to move, time in ms to animate function scrollTo(element, duration) { var e = document.documentElement; if(e.scrollTop===0){ var t = e.scrollTop; ++e.scrollTop; e = t+1===e.scrollTop--?e:document.body; } scrollToC(e, e.scrollTop, element, duration); } // Element to move, element or px from, element or px to, time in ms to animate function scrollToC(element, from, to, duration) { if (duration <= 0) return; if(typeof from === "object")from=from.offsetTop; if(typeof to === "object")to=to.offsetTop; scrollToX(element, from, to, 0, 1/duration, 20, easeOutCuaic); } function scrollToX(element, xFrom, xTo, t01, speed, step, motion) { if (t01 < 0 || t01 > 1 || speed<= 0) { element.scrollTop = xTo; return; } element.scrollTop = xFrom - (xFrom - xTo) * motion(t01); t01 += speed * step; setTimeout(function() { scrollToX(element, xFrom, xTo, t01, speed, step, motion); }, step); } function easeOutCuaic(t){ t--; return t*t*t+1; } function insertAfter(newNode, referenceNode) { referenceNode.parentNode.insertBefore(newNode, referenceNode.nextSibling); } </script> <script> (function(i,s,o,g,r,a,m){i['GoogleAnalyticsObject']=r;i[r]=i[r]||function(){ (i[r].q=i[r].q||[]).push(arguments)},i[r].l=1*new Date();a=s.createElement(o), m=s.getElementsByTagName(o)[0];a.async=1;a.src=g;m.parentNode.insertBefore(a,m) })(window,document,'script','https://www.google-analytics.com/analytics.js','ga'); ga('create', 'UA-84505212-1', 'auto'); ga('send', 'pageview'); </script> </head> <body> <a href="https://plus.google.com/110833302773263755599" rel="publisher"></a> <main class="container content"> <div class="container header header--baz"> <div class="header-wrapper page-wrap"> <img src="images/banner.png" alt="Accountz logo"> <div class="controls-wrapper"> <a href="./welcome.html" class="home-btn"> <svg x="0px" y="0px" viewBox="0 0 58.365 58.365" width="24" height="24"> <path d="M57.863,26.632L29.182,0L0.502,26.632c-0.404,0.376-0.428,1.009-0.052,1.414c0.374,0.404,1.009,0.427,1.413,0.052 l4.319-4.011v3.278v31h16v-18c0-3.866,3.134-7,7-7s7,3.134,7,7v18h16v-31v-3.278l4.319,4.011c0.192,0.179,0.437,0.267,0.681,0.267 c0.269,0,0.536-0.107,0.732-0.319C58.291,27.641,58.267,27.008,57.863,26.632z" fill="#FFFFFF"></path> </svg> </a> <span class="print-btn" onclick="window.print()" title="print this page"> <svg viewBox="0 0 60 60" width="24" height="24"> <g> <path d="M42,43H18c-0.553,0-1,0.447-1,1s0.447,1,1,1h24c0.553,0,1-0.447,1-1S42.553,43,42,43z" fill="#FFFFFF" /> <path d="M42,48H18c-0.553,0-1,0.447-1,1s0.447,1,1,1h24c0.553,0,1-0.447,1-1S42.553,48,42,48z" fill="#FFFFFF" /> <path d="M51,17V0H9v17H0v34h6v3h3v6h42v-6h3v-3h6V17H51z M11,2h38v15H11V2z M49,54v4H11v-4V37h38V54z M50,32c-2.757,0-5-2.243-5-5 s2.243-5,5-5s5,2.243,5,5S52.757,32,50,32z" fill="#FFFFFF" /> <circle cx="50" cy="27" r="3" fill="#FFFFFF" /> </g> </svg> </span> <div class="gcse-search"> <form action="search.html"> <input type="text" name="q" id="tipue_search_input" autocomplete="off" required> </form></div> </div> </div> </div> <div class="page-wrap"> <aside class="col-xs-12 col-md-4"> <header> <nav class="nav"> <ul class="nav__list"> <li> <input id="group-1" type="checkbox" hidden /> <label for="group-1"><span class="fa fa-angle-right">➤</span>Video Help</label> <ul class="group-list"> <li> <input id="sub-group-1" type="checkbox" hidden /> <label for="sub-group-1"><span class="fa fa-angle-right">➤</span>Getting Started</label> <ul class="sub-group-list"> <li><a href="./video_easy_steps_overview.html">Overview & Easy Steps</a></li> <li><a href="./video_customer_records.html">Customer Records</a></li> <li><a href="./video_chart_of_accounts.html">Chart of Accounts</a></li> <li><a href="./video_transaction_tables.html">Transaction Tables</a></li> <li><a href="./video_opening_balances.html">Opening Balances</a></li> <li><a href="./video_opening_creditors_and_debtors.html">Opening Creditors and Debtors</a></li> </ul> </li> <li> <input id="sub-group-2" type="checkbox" hidden /> <label for="sub-group-2"><span class="fa fa-angle-right">➤</span>Transactions</label> <ul class="sub-group-list"> <li><a href="./video_adding_a_sales_transaction.html">Adding a Sale</a></li> <li><a href="./video_adding_a_sale_on_credit.html">Adding a Sale on Credit (Selling on Credit)</a></li> <li><a href="./video_full_payment_for_sale_on_credit.html">Customer Full Payment for Sale on Credit</a></li> <li><a href="./video_part_payments_for_sale_on_credit.html">Customer Part Payments for Sale on Credit</a></li> <li><a href="./video_quotation.html">Quotation</a></li> <li><a href="./video_converting_quotes_to_sales.html">Converting Quotes to Sales</a></li> <li><a href="./video_reversing_a_sale.html">Reversing a Sale</a></li> <li><a href="./video_crediting_a_customer.html">Issue Customer Credit Note</a></li> <li><a href="./video_entering_a_purchase.html">Adding a Purchase</a></li> <li><a href="./video_supplier_records.html">Supplier Records</a></li> <li><a href="./video_issuing_a_purchase_order.html">Issuing a Purchase Order</a></li> <li><a href="./video_converting_a_purchase_order_to_a_purchase.html">Converting a Purchase Order to a Purchase</a></li> <li><a href="./video_entering_a_purchase_on_credit.html">Adding a Purchase on Credit (Buying on Credit)</a></li> <li><a href="./video_paying_a_supplier_in_full.html">Supplier Full Payment for Purchase on Credit</a></li> <li><a href="./video_part_paying_a_supplier.html">Supplier Part Payments for Purchase on Credit</a></li> <li><a href="./video_entering_a_purchase_refund.html">Entering a Purchase Refund</a></li> </ul> </li> <li> <input id="sub-group-3" type="checkbox" hidden /> <label for="sub-group-3"><span class="fa fa-angle-right">➤</span>Documents</label> <ul class="sub-group-list"> <li><a href="./video_template_editor_overview.html">Template Editor Overview</a></li> <li><a href="./video_customising_invoice.html">Customising your Invoice</a></li> </ul> </li> <li> <input id="sub-group-4" type="checkbox" hidden /> <label for="sub-group-4"><span class="fa fa-angle-right">➤</span>Miscellanous</label> <ul class="sub-group-list"> <li><a href="./video_views.html">Views (Table Filters)</a></li> <li><a href="./video_reconciling_a_bank_statement.html">Reconciling Your Bank Account</a></li> <li><a href="./video_bad_debts_write_off.html">Bad Debts Write Off</a></li> <li><a href="./video_how_to_lock_transactions.html">How to Lock Transactions</a></li> <li><a href="./video_show_accounts_in_the_books.html">Show Accounts in the Books</a></li> <li><a href="./video_create_new_groups.html">Create New Account Groups (Chart of Accounts)</a></li> <li><a href="./video_show_new_columns.html">Show or Hide Columns in a Table</a></li> <li><a href="./video_template_transactions.html">Template Transactions</a></li> <li><a href="./video_automated_entries.html">Automated Entries</a></li> <li><a href="./video_stock_movement.html">Stock Movement</a></li> <li><a href="./video_sole_trader_drawings.html">Sole Trader Drawings</a></li> <li><a href="./video_sole_trader_drawings.html">Directors Loans</a></li> </ul> </li> <li> <input id="sub-group-5" type="checkbox" hidden /> <label for="sub-group-5"><span class="fa fa-angle-right">➤</span>Reports</label> <ul class="sub-group-list"> <li><a href="./video_chart_of_accounts_reports.html">Chart of Accounts Reports (P&L, Balance Sheet, Trial Balance)</a></li> <li><a href="./video_aged_debtors.html">Aged Debtors Report</a></li> <li><a href="./video_aged_creditors.html">Aged Creditors Report</a></li> </ul> </li> <li> <input id="sub-group-6" type="checkbox" hidden /> <label for="sub-group-6"><span class="fa fa-angle-right">➤</span>VAT Return</label> <ul class="sub-group-list"> <li><a href="./video_vat_return_component_overview.html">VAT Return Component Overview</a></li> <li><a href="./video_vat_return_standard_accrual.html">VAT Return Standard Accrual</a></li> <li><a href="./video_how_to_enter_flat_rate_transactions.html">How to Enter Flat Rate Transactions</a></li> <li><a href="./video_vat_return_flat_rate.html">VAT Return Flat Rate</a></li> <li><a href="./video_how_to_enter_cash_accounting_transactions.html">How to Enter Cash Accounting Transactions</a></li> <li><a href="./video_vat_return_cash_accounting.html">VAT Return Cash Accounting</a></li> </ul> </li> <li> <input id="sub-group-7" type="checkbox" hidden /> <label for="sub-group-7"><span class="fa fa-angle-right">➤</span>Add-ons</label> <ul class="sub-group-list"> <li><a href="./video_budgeting_and_forecasting.html">Budgeting and Forecasting</a></li> <li><a href="./video_cost_centres.html">Cost Centres</a></li> <li><a href="./video_product_management.html">Product Management</a></li> <li><a href="./video_multi_currency.html">How to Use Multi-Currency</a></li> <li><a href="./video_using_a_foreign_bank_account.html">Using a Foreign Bank Account</a></li> <li><a href="./video_payroll_payments.html">Payroll Payments</a></li> </ul> </li> </ul> </li> <li> <input id="group-2" type="checkbox" hidden /> <label for="group-2"><span class="fa fa-angle-right">➤</span>Quick Start guide</label> <ul class="group-list"> <li><a href="./easy_steps.html">Easy Steps</a></li> <li><a href="./dashboard.html">The Dashboard</a></li> <li><a href="./the_accountz_philosophy.html">The Accountz Philosophy</a></li> <li><a href="./a_quick_introduction_to_accounting.html">A Quick Introduction to Accounting</a></li> <li><a href="./a_simple_guide_to_bookkeeping.html">A Simple Guide to Bookkeeping</a></li> <li><a href="./document_designer_update.html">The Document Designer</a></li> <li><a href="./online_backup.html">Accountz Online Backup and Recovery</a></li> <li><a href="./mobile_app.html">Accountz Mobile App</a></li> </ul> </li> <li> <input id="group-3" type="checkbox" hidden /> <label for="group-3"><span class="fa fa-angle-right">➤</span>How To</label> <ul class="group-list"> <li> <input id="sub-group-8" type="checkbox" hidden /> <label for="sub-group-8"><span class="fa fa-angle-right">➤</span>Introduction</label> <ul class="sub-group-list"> <li><a href="./how_to_enter_opening_balances.html">How To Enter Opening Balances</a></li> <li><a href="./entering_your_first_transactions.html">Entering Your First Transactions</a></li> <li><a href="./complete_transaction_process_guide.html">Complete Transaction Process Guide</a></li> <li><a href="./rapid_data_entry.html">Rapid Data Entry</a></li> <li><a href="./licence_key_essentials.html">Licence Key Essentials</a></li> <li><a href="./importing_data.html">Importing Data</a></li> </ul> </li> <li> <input id="sub-group-9" type="checkbox" hidden /> <label for="sub-group-9"><span class="fa fa-angle-right">➤</span>Documents</label> <ul class="sub-group-list"> <li><a href="./creating_and_customising_documents.html">Creating and Customising Documents</a></li> <li><a href="./how_to_create_a_landscape_invoice_design.html">How To Create A Landscape Invoice Design</a></li> <li><a href="./how_to_format_a_table_on_an_invoice_quote_credit_note_purchase_order.html">How to format a table on an Invoice-Quote-Credit Note-Purchase Order</a></li> <li><a href="./how_to_add_a_custom_field.html">How to add a Custom Field to a Document Template</a></li> </ul> </li> <li> <input id="sub-group-10" type="checkbox" hidden /> <label for="sub-group-10"><span class="fa fa-angle-right">➤</span>Reports</label> <ul class="sub-group-list"> <li><a href="./views.html">Views</a></li> <li><a href="./creating_and_customising_views.html">Creating and Customising Views</a></li> <li><a href="./how_to_print_a_report_for_transactions_up_to_a_certain_date.html">How to print a report for transactions up to a certain date</a></li> <li><a href="./create_a_report_with_brought_forward_balances.html">Create a Report (Nominal Ledger, Bank Account) with Consolidated Brought Forward Balances</a></li> <li><a href="./nominal_ledger_report.html">Nominal Ledger Report</a></li> </ul> </li> <li> <input id="sub-group-11" type="checkbox" hidden /> <label for="sub-group-11"><span class="fa fa-angle-right">➤</span>General</label> <ul class="sub-group-list"> <li><a href="./how_to_sort_transactions_in_date_order.html">How to sort transactions in date order</a></li> <li><a href="./how_to_create_new_accounts_and_account_groups.html">How to create New Accounts and Account Groups</a></li> <li><a href="./how_to_refund_a_customer.html">How To Refund A Customer</a></li> <li><a href="./how_to_lock_and_unlock_transactions.html">How To Lock and Unlock Transactions</a></li> <li><a href="./create_a_template_transfer.html">Create a Template Transfer</a></li> <li><a href="./create_a_template_sale.html">Create a Template Sale</a></li> <li><a href="./create_a_template_purchase.html">Create a Template Purchase</a></li> <li><a href="../refund_yourself.html">How to pay yourself back/refund yourself</a></li> <li><a href="./how_to_create_remittance_advice.html">How to create Remittance Advice</a></li> <li><a href="./how_to_use_multi_currency.html">How to use Multi Currency</a></li> <li><a href="./how_to_enter_negative_figures_in_business_accountz.html">How to enter negative figures</a></li> <li><a href="./accounting_for_investments_stocks_and_shares.html">Accounting for Investments - Stocks and Shares</a></li> <li><a href="./client_accounts.html">Client Accounts</a></li> <li><a href="./how_to_set_or_re_set_your_business_start_date.html">How to set or re-set your business start date</a></li> <li><a href="./year_ends_and_continuing_into_a_new_year.html">Year Ends and continuing into a New Year</a></li> <li><a href="./deposit_paid_for_by_third_party.html">Deposit paid for by third party</a></li> <li><a href="./tax_deducted_at_source.html">Tax Deducted at Source</a></li> <li><a href="./tax_for_the_self_employed.html">Tax for the Self-Employed</a></li> <li><a href="./factoring.html">Factoring</a></li> <li><a href="./how_to_account_for_dead_stock.html">How to account for dead stock</a></li> <li><a href="./cis_construction_industry_scheme.html">CIS Construction Industry Scheme</a></li> <li><a href="./cis_reverse_charge_notes.html">CIS Reverse charge notes</a></li> </ul> </li> <li> <input id="sub-group-12" type="checkbox" hidden /> <label for="sub-group-12"><span class="fa fa-angle-right">➤</span>Technical & Data</label> <ul class="sub-group-list"> <li><a href="./business_accountz_won_t_start.html">Business Accountz won't start</a></li> <li><a href="./how_to_create_your_own_shortcuts_in_business_accountz.html">How to create your own shortcuts in Business Accountz</a></li> <li><a href="./how_to_restore_your_data_after_re_installation.html">How to restore your data after re-installation</a></li> <li><a href="./setting_a_different_backup_path.html">Setting a different backup path</a></li> <li><a href="./how_to_make_a_backup_on_a_memory_stick.html">How to Make a Backup on a Memory Stick</a></li> <li><a href="./how_to_restore_a_backup_from_bak.html">How to Restore a Backup from the BAK folder</a></li> <li><a href="./how_to_restore_a_backup_from_memory_stick.html">How to Restore a Backup from a Memory Stick</a></li> </ul> </li> <li> <input id="sub-group-13" type="checkbox" hidden /> <label for="sub-group-13"><span class="fa fa-angle-right">➤</span>VAT</label> <ul class="sub-group-list"> <li><a href="./making_tax_digital.html">Making Tax Digital</a></li> <li><a href="./what_to_do_if_you_become_vat_registered.html">What to do if you become VAT registered</a></li> <li><a href="./switching_from_vat_cash_accounting_to_standard_vat_accrual.html">Switching from VAT Cash Accounting To Standard VAT (accrual)</a></li> <li><a href="./how_to_set_or_re_set_your_business_start_date.html">How to set or re-set your business start date</a></li> <li><a href="./reclaiming_forgotten_vat.html">Reclaiming forgotten VAT</a></li> <li><a href="./vat_apportioning_for_personal_use.html">VAT Apportioning for Personal Use</a></li> <li><a href="./ec_acquisitions_vat_boxes_2_and_4.html">EC Acquisitions VAT Boxes 2 and 4</a></li> <li><a href="./vat_corrections.html">VAT Corrections</a></li> <li><a href="./vat126_claim_for_refund_by_local_authorities.html">VAT126 Claim for Refund by Local Authorities</a></li> <li><a href="./vat_road_fuel_scale_charge.html">VAT Road Fuel Scale Charge</a></li> </ul> </li> </ul> </li> <li> <input id="group-4" type="checkbox" hidden /> <label for="group-4"><span class="fa fa-angle-right">➤</span>Business Processes</label> <ul class="group-list"> <li><a href="./record_a_sale.html">Record a sale</a></li> <li><a href="./record_an_expense.html">Record an expense</a></li> <li><a href="./record_a_purchase_of_stock_for_resale.html">Record a purchase of stock for resale</a></li> <li><a href="./record_a_purchase_of_equipment_for_use_in_the_business.html">Record a purchase of equipment for use in the business</a></li> <li><a href="./record_a_purchase_of_raw_materials_for_manufacturing.html">Record a purchase of raw materials for manufacturing</a></li> <li><a href="./record_a_receipt_of_money_from_a_customer.html">Record a receipt of money from a customer</a></li> <li><a href="./paying_a_bill.html">Paying a bill</a></li> <li><a href="./record_a_sales_refund.html">Record a sales refund</a></li> <li><a href="./record_a_purchase_refund.html">Record a purchase refund</a></li> <li><a href="./record_interest_received.html">Record interest received</a></li> <li><a href="./record_paye.html">Record PAYE</a></li> <li><a href="./paying_yourself_if_self_employed.html">Paying yourself if self-employed</a></li> <li><a href="./paying_vat_to_hmrc.html">Paying VAT to HMRC</a></li> <li><a href="./recording_a_vat_refund_from_hmrc.html">Recording a VAT refund from HMRC</a></li> <li><a href="./paying_corporation_tax_to_hmrc.html">Paying Corporation Tax to HMRC</a></li> </ul> </li> <li> <input id="group-5" type="checkbox" hidden /> <label for="group-5"><span class="fa fa-angle-right">➤</span>Customers</label> <ul class="group-list"> <li><a href="./add_a_new_customer.html">Add a new customer</a></li> <li><a href="./add_a_contact.html">Add a contact</a></li> <li><a href="./remove_a_customer.html">Remove a customer</a></li> <li><a href="./design_an_invoice_quote_credit_note_template.html">Design an Invoice-Quote-Credit Note Template</a></li> <li><a href="./produce_an_invoice.html">Produce an invoice</a></li> <li><a href="./produce_a_quotation.html">Produce a quotation</a></li> <li><a href="./produce_a_credit_note.html">Produce a credit note</a></li> <li><a href="./record_a_receipt_of_money_from_a_customer.html?rhtocid=5.0_8#bc-1">Record a receipt of money from a customer</a></li> <li><a href="./handling_part_payments.html">Handling part payments from a customer</a></li> <li><a href="./credit_note_numbers.html">Setup or edit incrementing invoice, quotation and credit note numbers</a></li> </ul> </li> <li> <input id="group-6" type="checkbox" hidden /> <label for="group-6"><span class="fa fa-angle-right">➤</span>Suppliers</label> <ul class="group-list"> <li><a href="./add_a_supplier.html">Add a supplier</a></li> <li><a href="./add_a_supplier_contact.html">Add a supplier contact</a></li> <li><a href="./remove_a_supplier.html">Remove a supplier</a></li> <li><a href="./design_a_purchase_order.html">Design a purchase order</a></li> <li><a href="./paying_a_bill.html">Pay a supplier</a></li> <li><a href="./credit_note_numbers.html">Setup or edit incrementing purchase order numbers</a></li> </ul> </li> <li> <input id="group-7" type="checkbox" hidden /> <label for="group-7"><span class="fa fa-angle-right">➤</span>VAT & MTD</label> <ul class="group-list"> <li><a href="./making_tax_digital.html">Making Tax Digital</a></li> <li><a href="./complete_a_vat_return_standard_vat.html">Complete a VAT return (Standard or Cash Accounting)</a></li> <li><a href="./complete_a_vat_return_flat_rate_scheme.html">Complete a VAT return (Flat Rate Scheme)</a></li> <li><a href="./online_vat_submission.html">Submitting a VAT Return Online</a></li> <li><a href="./online_vat_submission_history.html">Online VAT Submission History</a></li> <li><a href="./ec_sales_list.html">How to compile an EC Sales List</a></li> <li><a href="./handling_part_payments_with_vat_cash_accounting_scheme.html">VAT Cash Accounting for Part Paid Invoices</a></li> <li><a href="./postponed_vat_accounting.html">Postponed VAT Accounting</a></li> </ul> </li> <li> <input id="group-8" type="checkbox" hidden /> <label for="group-8"><span class="fa fa-angle-right">➤</span>Miscellaneous</label> <ul class="group-list"> <li><a href="./bank_reconciliation.html">Bank Reconciliation</a></li> <li><a href="./recording_a_split_transaction.html">Recording a Split transaction</a></li> <li><a href="./creditors.html">Reviewing all debtors and creditors</a></li> <li><a href="./how_to_use_multi_currency.html">How to use Multi Currency</a></li> </ul> </li> <li> <input id="group-9" type="checkbox" hidden /> <label for="group-9"><span class="fa fa-angle-right">➤</span>Application Reference Guide</label> <ul class="group-list"> <li> <input id="sub-group-14" type="checkbox" hidden /> <label for="sub-group-14"><span class="fa fa-angle-right">➤</span>Main Components</label> <ul class="sub-group-list"> <li><a href="./chart_of_accounts.html">Chart Of Accounts</a></li> <li><a href="./customer_records.html">Customer Records</a></li> <li><a href="./customer_table.html">Customer Table</a></li> <li><a href="./dashboard.html">Dashboard</a></li> <li><a href="./easy_steps.html">Easy Steps</a></li> <li><a href="./journal_transactions.html">Journal Transactions</a></li> <li><a href="./nominal_ledger.html">Nominal Ledger</a></li> <li><a href="./purchase_order_transactions.html">Purchase Order Transactions</a></li> <li><a href="./purchase_transactions.html">Purchase Transactions</a></li> <li><a href="./quotations.html">Quotations</a></li> <li><a href="./sales_transactions.html">Sales Transactions</a></li> <li><a href="./supplier_records.html">Supplier Records</a></li> <li><a href="./supplier_table.html">Supplier Table</a></li> <li><a href="./templates.html">Templates</a></li> <li><a href="./transfer_transactions.html">Transfer Transactions</a></li> <li><a href="./vat_return.html">VAT Return</a></li> </ul> </li> <li> <input id="sub-group-15" type="checkbox" hidden /> <label for="sub-group-15"><span class="fa fa-angle-right">➤</span>Sub Components</label> <ul class="sub-group-list"> <li><a href="./automated_purchases.html">Automated Purchases</a></li> <li><a href="./automated_sales.html">Automated Sales</a></li> <li><a href="./automated_transfers.html">Automated Transfers</a></li> <li><a href="./calculator.html">Calculator</a></li> <li><a href="./change_company.html">Change Company</a></li> <li><a href="./check_for_upgrade.html">Check for Upgrade</a></li> <li><a href="./configuration.html">Configuration</a></li> <li><a href="./configure_automated_transactions.html">Configure Automated Transactions</a></li> <li><a href="./custom_fields.html">Custom Fields</a></li> <li><a href="./desk_diary.html">Desk Diary</a></li> <li><a href="./document_editor.html">Document Editor</a></li> <li><a href="./error_reporting.html">Error Reporting</a></li> <li><a href="./importing_data.html">Importing Data</a></li> <li><a href="./language_selection.html">Language Selection</a></li> <li><a href="./local_backup_settings.html">Local Backup Settings</a></li> <li><a href="./make_a_backup.html">Make a Backup</a></li> <li><a href="./mobile_app_settings.html">Mobile App Settings</a></li> <li><a href="./online_backup_settings.html">Online Backup Settings</a></li> <li><a href="./reset_templates.html">Reset Templates</a></li> <li><a href="./restore_a_backup.html">Restore a Backup</a></li> <li><a href="./set_licence_wizard.html">Set Licence Wizard</a></li> <li><a href="./show_sales_documents.html">Show Sales Documents</a></li> <li><a href="./show_quote_documents.html">Show Quote Documents</a></li> <li><a href="./show_purchase_order_documents.html">Show Purchase Order Documents</a></li> <li><a href="./standard_reports.html">Standard Reports</a></li> <li><a href="./templates_builder.html">Templates Builder</a></li> <li><a href="./template_editor.html">Template Editor</a></li> <li><a href="./template_purchase.html">Template Purchases</a></li> <li><a href="./template_sales.html">Template Sales</a></li> <li><a href="./template_transfers.html">Template Transfers</a></li> <li><a href="./vat_configuration.html">VAT Configuration</a></li> <li><a href="./vat_setup.html">VAT Setup</a></li> <li><a href="./year_closing.html">Year Closing</a></li> <li><a href="./your_business.html">Your Business</a></li> </ul> </li> <li> <input id="sub-group-16" type="checkbox" hidden /> <label for="sub-group-16"><span class="fa fa-angle-right">➤</span>Add-on Components</label> <ul class="sub-group-list"> <li><a href="./mobile_app.html">Accountz Mobile App</a></li> <li><a href="./online_backup.html">Accountz Online Backup and Recovery</a></li> <li><a href="./budgeting_forecasting.html">Budgeting & Forecasting</a></li> <li><a href="./cost_centres.html">Cost Centres</a></li> <li><a href="./management_reports.html">Management Reports</a></li> <li><a href="./multi_currency.html">Multi Currency</a></li> <li><a href="./payroll.html">Payroll</a></li> <li><a href="./product_management.html">Product Management</a></li> </ul> </li> <li> <input id="sub-group-17" type="checkbox" hidden /> <label for="sub-group-17"><span class="fa fa-angle-right">➤</span>Other Links</label> <ul class="sub-group-list"> <li><a href="./reference.html">Reference</a></li> </ul> </li> </ul> </li> </ul> </nav> </header> </aside> <div class="main-content col-xs-12 col-md-8"> <div id="TOC" class="toc-wrapper"> <div class="well toc"> <ul> <li class="nav-header">Table of Contents</li> </ul> <ul> <li><a href="#entering-your-first-transactions">Entering Your First Transactions</a> <ul> <li><a href="#introduction">Introduction</a></li> <li><a href="#sample-transaction">Sample Transaction</a></li> </ul></li> </ul> </div> </div> <h1 id="entering-your-first-transactions">Entering Your First Transactions</h1> <p>Please note that this process is also covered by the <a href="easy_steps.html">Easy Steps component</a>.</p> <h2 id="introduction">Introduction</h2> <p>As described in ‘<a href="the_accountz_philosophy.html">The Accountz Philosophy</a>’ section, Accountz has revolutionised double entry bookkeeping: every aspect of a transaction is entered in a single line.</p> <p>This means that provided you fill in the minimum required fields your books will always balance:</p> <ul> <li><strong>Tax Date</strong></li> <li><strong>From Account</strong></li> <li><strong>To Account</strong></li> <li><strong>Total Amount</strong></li> <li><strong>VAT Code</strong> (if you are VAT registered).</li> </ul> <p><img src="images/exclamation_mark.gif" alt="Accounting Software exclamation mark" /> Until certain, necessary fields have been completed within a transaction line, the transaction will display an exclamation mark at the start of the row, and the transaction value / running balance value will appear as struck through.</p> <h2 id="sample-transaction">Sample Transaction</h2> <p>Let’s take a sale as an example. You have made a sale for £50 which has been paid for straight away.</p> <p><img src="images/component_sales_transactions.gif" alt="Accounting Software component_sales_transactions" /> You would enter this in the Sales Transactions component like this (please note for these examples we will ignore the Customer, Sales Document and Description fields, as we are neither associating the transaction with a customer, nor creating a document for it):</p> <p><img src="images/button_add.gif" alt="Accounting Software button add" /> Click the green plus sign to add a new transaction line. In the Tax Date, set the date of the sale.</p> <p>In the ‘From Account’ field, select where the money has come from. For this example we will use ‘Sales’ (this account is generated by default when you set up the Chart of Accounts) - hit the spacebar when your cursor is in this field to see a list of available options, and choose ‘Sales’ from this list (if you hit ‘s’, or start typing ‘sales’ you will see your options narrow down).</p> <p>For the ‘To Account’ field, choose ‘Bank’, for Total Amount enter ‘50’.</p> <p>For the ‘VAT Code’ (this column is available if you chose to be VAT registered – otherwise ignore this paragraph) press ‘s’ – ‘Standard-20%’ will be offered as an option – press enter to select it. The rest of the fields relating to VAT are filled in for you.</p> <p>Your line looks like this (Fig. 1):</p> <figure> <img src="images/table_sample_transaction1.gif" alt="Accounting Software table sample transaction 1" /><figcaption aria-hidden="true">Accounting Software table sample transaction 1</figcaption> </figure> <p>If you check the Chart of Accounts, you will see that the relevant accounts have been updated to reflect these figures.</p> <p>This simple transaction structure is repeated across the software – learn this and you are almost there!</p> <p>For a full guide on how to enter transactions, <a href="complete_transaction_process_guide.html">please see this link</a>.</p> </div> </div><!-- End of page-wrap on nav.snip.html --> </main> <script type="text/javascript"> // Adding 'scrollTop' elements to document var els = document.querySelectorAll('h2, h3'); var main = document.querySelector('.content'); var lastChild = document.querySelector('.main-content').lastChild; function createScrollToTopBtn() { var span = document.createElement("span"); var p = document.createElement("p"); span.className = "goToTheTop"; span.innerText = "Top"; span.onclick = function() { scrollTo(0, 1000); } p.appendChild(span); return p; } document.addEventListener("DOMContentLoaded", function() { var pH = document.documentElement.clientHeight; var mH = main.offsetHeight; if(pH < mH) { var i; for (i = 1; i < els.length; i++) { els[i].parentNode.insertBefore(createScrollToTopBtn(), els[i]); } insertAfter(createScrollToTopBtn(), lastChild); } }); // Swapping TOC after <h1> var toc = document.querySelector('div.toc-wrapper'); var header = document.querySelector('h1'); if(header) { insertAfter(toc, header); // Adding data-label attr to <h1> var headerText = header.innerText; header.setAttribute("data-label", headerText); } // Removal toc if empty var toc = document.querySelector('#TOC'); var li = document.querySelectorAll('.toc ul:nth-child(2) li'); if(li.length < 2) { toc.parentNode.removeChild(toc); } // Wrapping iframes in div.videoWrapper var addedToDocument = false; var wrapper = document.createElement("div"); wrapper.className = "videoWrapper"; var nodesToWrap = document.querySelectorAll("iframe"); var j; for (j = 0; j < nodesToWrap.length; j++) { var node = nodesToWrap[j]; if (!addedToDocument) { node.parentNode.insertBefore(wrapper, node); addedToDocument = true; } node.parentNode.removeChild(node); wrapper.appendChild(node); } </script> </body> </html>