Ntihc | imm system

System Dashboard

Inbox | Outbox

Procurement

Transport mgt

Human Resource

NTIHC | Integrated Medical and Managerial System

Cash

Medical

HR-Mgt

Fleet

procure

Assets

"; echo ""; echo ""; echo ''; } ?>

Time stamp.	Recieved from	Action
Time stamp.	Recieved from	Action
".$res['timestamp']."	".$res['recievedfrom']."	OPEN

Attention
Time stamp
Subjecy
Body
Action

Sent messages

Trash

Find

000000000

......

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

Confirmed orders
Rejected

"; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; } ?>

IDxxx	DATE	INITIATOR	DEPARTMENT	SUBJECT OF PROCUREMENT	CATEGORY	ESTIMATED-COST	ACTION
ID	DATE	INITIATOR	DEPARTMENT	SUBJECT OF PROCUREMENT	CATEGORY	ESTIMATED-COST	ACTION
".$res['id']."	".$res['DATECREATED']."	".$res['RFPUSERNAME']."	".$res['INITIATORDEPT']."	".$res['SUBJECTOFPROCUREMENT']."	".$res['CATEGORY']."	".$res['TOTALCOST']."	VIEW

"; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; echo ""; } ?>

REQ ID	INITIATOR	DEPARTMENT	SUBJECT OF PROCUREMENT	ESTIMATED COST	CONFIRMATION	DATE	APPROVAL	PROC'T STATUS	ACTION
REQ ID	INITIATOR	DEPARTMENT	SUBJECT OF PROCUREMENT	ESTIMATED COST	CONFIRMATION	DATE	APPROVAL	PROC'T STATUS	ACTION
".$res['id']."	".$res['RFPUSERNAME']."	".$res['INITIATORDEPT']."	".$res['SUBJECTOFPROCUREMENT']."	".$res['TOTALCOST']."	".$res['CORACTION']."	".$res['CORDATE']."	".$res['AOACTION']."	".$res['PROCUREMENTSTATUS']."	EDIT \| DEL

My imprest remote storage

Imprest requisition tracker

Rejected orders

Due for authorising

Due for approval

Cash out / line items

Rejected orders by item description

"; echo ""; echo ""; echo ""; echo ""; echo ''; echo ""; } ?>

ID.	SERIAL*NO.	CREATED*DATE	AMOUNT	VIEW	DEL
".$res['id']."	".$res['ORDERNO']."	".$res['TIMESTAMP']."	".$res['IMP_DEBIT']."		Delete

Petty cash payment history by invoice No.

"; echo ""; echo ""; echo ""; echo ""; echo ""; } ?>

CREATED.DATE	INVOICE.NO	STATUS	PMT.DATE	ACTION
".$res['TIMESTAMP']."	".$res['ORDERNO']."	".$res['CASHOUT']."	".$res['RECIEVEDDATE']."	Open

IMPREST REQUEST VOUCHER


Date	PF No.


Applicant	Department

*	DESCRIPTION FOR WHICH CASH IS REQUIRED	CURRENCY	AMOUNT


Order no.	Total sum


Amount in words

For official use


Budget line	Code


Confirm by Date	Approved by Date

	Send to

TRAVEL ADVANCE REQUISITION


Applicant
Title
Activity
Project
Contact
Budget line

Date requested	Date needed by	Travel date	Return date

Please show all calculations below

*	Location	Per diem rate	No. of nights	Amount


	Total per diem

Other additional advance requirements

*	Additional requirement	Amount


	Additional cost


	Total payment

	Send to:

Note: This is an electronic travel form, no signature is required

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

STAFF TIMESHEET

Employee name

ID number

Position

Supervisor

Position

Department	Month	Year
	" style="width:100%; text-align:center;">	" style="width:100%; text-align:center;">

Add hours worked

16	17	18	19	20	21	22

23	24	25	26	27	28	29

30	31	1	2	3	4	5

6	7	8	9	10	11	12

13	14	15	Total	%

Summary of days not worked

DESCRIPTION	SYMBOL	TOTAL
Public holiday	PH
Saturday and Sunday	W
Not worked	0
General Administration	GA
Staff Development	SD
Sick Leave	SL
Annual Leave	AL
Maternity leave	ML

Time sheet results

For official use

Supervisor

Signature

Date

Administrator

Signature

Date

Note: This is an electronic form, Signatory fields are auto generated in the official processing for certication.

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

LEAVE / ABSENCE APPLICATION FORM

This form should be completed for all types of leave / absences and should submitted for approval before the leave/absence is taken. Staff are requested to fill in the relevant sections of this form according to the type of leave/absence to be taken

(1). APPLICANT DETAILS

Date

ID No.

Name

Title

(2). TYPE OF LEAVE (Tick appropriately)

Annual leave

Sick leave

Maternity leave

Paternity leave

Study leave

Compassionate leave

(3). LEAVE DURATION

Commencement date

End date

Total number of days to be spent on leave.

Days entitled to in a year.

Total entitled days before taking on this leave.

Total days to be taken according to this application.

Balance due.

(4).ABSENCE REQUEST (To be filled if an employee is requesting for hour(s) off)

Absence date

Request duration

Hours worked

Reason for absence

Sick Bereavement

Others (Specify)

(5).SUGGESTED SUBSTITUTE(S)

Department	Substitute's Name	Supervisor's Authorization	Departmental Head's approval

(6). APPROVAL

Applicants signature

Approved by

Signature

Date

Note: This is an electronic form, Signatory fields are auto generated in the official processing by the authoriser and approver.

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

HANDOVER / CLEARANCE FORM

EMPLOYEE NAME

POSITION

DEPARTMENT

DATE OF EMPLOYMENT

End of services with NTIHC effective from

1. DEPARTMENTAL MANAGER/SUPERVISOR

Have official documents and materials been handed in? NO YES

What official equipment, machines, furniture, etc have been surrendered?

Has a comprehensive handover report been submitted? NO YES

Remarks:

DEPARTMENTAL HEAD

NAME	SIGNATURE	DATE

2. FINANCE AND ACCOUNTS DEPARTMENT

ADVANCES: Has personal account been cleared of outstanding advances or any other debit balance? NO YES

Remarks:

FINANCE AND ACCOUNTS DEPARTMENT

NAME	SIGNATURE	DATE

3. ADMINISTRATION DEPARTMENT

Has staff complied with employment contract requirements? NO YES

Has the official identity card been surrendered? NO YES

Has the exit form and interview been completed? NO YES

ADMINISTRATION MANAGER

NAME	SIGNATURE	DATE

CERTIFICATE

I certify that the above named person has satisfied all requirements has no further obligation to the organization and is now cleared to be paid his/her outstanding benefits and dues.

4. APPROVAL

Clearance accepted and employee released. NO YES

PROGRAMME DIRECTOR

NAME	SIGNATURE	DATE

5. STAFF MEMBER’S ACCEPTANCE

I do agree with the contents of this handover form as a true record of my status at the time of separation with NTIHC. NO YES

NAME	SIGNATURE	DATE

Telephone contact

Note: This is an electronic form, Signatory fields are auto generated in the official processing by the administrators.

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

EXIT INTERVIEW FORM (Confidential)

EMPLOYEE NAME

JOB TITLE

LENGTH OF SERVICE

CURRENT SUPERVISOR

1) Can you tell me why you decided to leave NTIHC?

2) Was this an easy or difficult decision?

3) What are your plans?

4) How would you characterize your experience at NTIHC in general?

5) What are the high points of your experience working at NTIHC?

6) What are the low points of your experience working at NTIHC?

7) Is there anything NTIHC would have done differently to make you decide to stay? – please explain

8) Would you like to add any other comments that will help us retain other valuable employees in future?

SIGNATURE	DATE

Note: This is an electronic form, Signatory fields are auto generated.

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

VEHICLE HIRE VOUCHER

Hire date

Vehicle No.

Hired from

Contact(s)

Requesting officer

Title

Department

From

Destination

VEHICLE CAPACITY	NO. OF PASSENGERS	START MILEGE	END MILEAGE	MILEAGE COVERED	DAYS TAKEN

VEHICLE CATEGORY RATE TYPE START TIME END TIME TOTAL HOURS

Amount

For official use

Signatory Date

Approved by

Recieved by

Note: This is an electronic voucher, Signatory fields are auto generated in the official processing by the approver.

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

FUEL AND LUBRICANTS REQUISTION

Date

Department

Initiated by

* REG NUMBER PRODUCT LUBRICANT QUANTITY PURPOSE ODO READING RECEIPIENT

FOR OFFICIAL USE

Recommendation Signatory Date

Authorised by

Approved by

Note: This is an electronic form, Signatory fields are auto generated in the official processing by the approver and the administrator.

REQUEST FOR APPROVAL OF PROCUREMENT

PART 1: REQUEST BY USER DEPARTMENT FOR APPROVAL OF PROCUREMENT METHOD

Procurement Reference Number

Code of procuring and Disposing Entity Supplies / Works / Non-consultancy services Financial year Sequence number

Particulars of Procurement

Subject of procurement

Procurement plan reference Location for delivery Date required

Details relating to the Procurement

* DESCRIPTION (Refer to specifications, terms of reference or scope of work) UNIT OF MEASURE QUANTITY RATE AMOUNT

TOTAL COST (UGX)

(1) Request for procurement (2) Confirmation of request

NAME

SIGNATURE:

TITLE:

DATE:

NAME

SIGNATURE:

TITLE:

DATE:

Availability of funds to be confirmed prior to approval by Accounting Officer

Code number Budget line Programme Sub programme Remaining on budget

(3) Confirmation of funding and approval to procure

NAME

SIGNATURE:

TITLE:

DATE:

Procurement Threshold

Order serial No. Preferred method of procurement Reason Officer allocated

NOTE: Signatory fields are autogenerated in the official processing of this document.

Send to:

REQUISITION FOR DRUGS AND SUPPLIES

Requisition date

Requisition No.

Requesting unit

* DESCRIPTION QTY IN-STOCK QTY NEEDED UNIT OF MEASURE

Requested by Authorised by Approved by Issued by

Name

Title

Department

PF number

Name

Title

Department

PF number

Name

Title

Department

PF number

Name

Title

Department

PF number

Send to:

User Manual

NAGURU TEENAGE INFORMATION AND HEALTH CENTER

P.O. Box 27572, Kampala-Uganda

Tel: 0393-216-467

Pending for ongoing modular integration

Inbox | Outbox

Procurement

Transport mgt

Human Resource

NTIHC | Integrated Medical and Managerial System

Sent messages

Trash

Quick search

Find

Find