When working with lists of data in the grid, you can use the Actions control to apply an operation to a single record, or to multiple records. The Actions control lists the operations that can be applied to the selected records. When working with the Manage Products list, you can use the Actions control to update the attributes of the group of selected products, change their status from “Disabled” to “Enabled,” or delete them from the database. You can make as many changes as necessary, and then update the records in a single step. It’s much more efficient than changing settings individually for each product record.

The selection of available actions varies by list, and additional options may appear, depending on the action selected. For example, when changing the status of a group of records, a Status box appears next to the Actions control with additional options.

Applying an Action to Selected Records

Step 1: Select Records

The checkbox in the first column identifies each record that is a target for the action. The search filters can be used to narrow the list to the records you want to target for the action. Do the following:

1.

Select the checkbox of each record that is targeted for the action. Or, use the selection links above the list to the left, to select groups of records. Options include:

• Select All / Unselect All
• Select Visible / Unselect Visible

2.

If needed, set the search filters at the top of the columns to list the records you want to include.

3.

In the first column, set the checkbox state to list “Any” record, or only those that match, or do not match the filter settings.

Step 2: Apply an Action to Selected Records

1.

Set the Actions control to the operation you want to apply.

Example: Update Attributes

a.

In the list, select the checkbox of each record to be updated.

b.

Set the Actions control to “Update Attributes,” and click the Submit button.

The Update Attributes page lists all the available attributes, organized by group in the panel on the left.

Update Attributes

c.

Select the Change checkbox next to each attribute, and make the necessary changes.

d.

Click the Save button to update the attributes for the group of selected records.

2.

Click the Submit button.

• Checkbox States

  State	Description
  Any	Lists all records, regardless of checkbox status.
  Yes	Lists only records with the checkbox selected.
  No	Lists only records without the checkbox selected.

• Actions by List

  MENU	List	Actions
  Sales
  	Orders	Cancel Hold Unhold Print Invoices Print Packingslips Print Credit Memos Print All Print Shipping Labels
  	Invoices	PDF Invoices
  	Shipments	PDF Packing Slips Print Shipping Labels
  	Credit Memos	PDF Credit Memos
  	Search Terms	Delete
  Catalog
  	Manage Products	Delete Change Status Update Attributes
  	Search Terms	Delete
  	Manage Tags	Delete Change Status
  	Reviews (All / Pending)	Delete Update Status
  	Tags (All / Pending)	Delete Change Status
  Customers
  	Manage Customers	Delete Subscribe to Newsletter Unsubscribe from Newsletter Assign a Customer Group
  Newsletter
  	Newsletter Subscribers	Unsubscribe Delete